New FYSA Affiliations
Forms have been created for the new affiliate application that must be used. These forms make the distinction between those organizations that are affiliates and those that are associate affiliates. All documentation must be complete when submitted.
All completed documents must be sent to the FYSA office no later than 30 days prior to a scheduled BOD/EC meeting. The office will verify the completeness of the submission; the FYSA office will then send the appropriate DC and RVP a copy of the documents; and the original documents will be presented by the Secretary at the EC/BOD meeting. When approved at an EC or BOD meeting, the appropriate notation will be made on the form, and the form and all documentation will be filed in the FYSA office. Affiliations not approved will be returned to the applicants.
When documents are filed for an organization to become a member of FYSA, the FYSA office will notify all affiliates within the district in writing of the application and advise that they may submit objections to the affiliation. Those objections for consideration must be received no later than seven (7) days prior to the scheduled EC/BOD meeting.
Re-Affiliation with FYSA
The Agent of Record will submit affiliation renewals and updates directly online. Procedures are in place that will assure that only current affiliates can re-affiliate.
In the case of problem affiliates, the office will notify the appropriate DC of all written complaints received regarding an affiliate so that the BOD can take appropriate action.
This is done per FYSA Rule 104.5: "District Commissioners and Regional Vice Presidents shall report in writing excessive affiliate complaints to the BOD for consideration as to renewal of affiliation."
With the FYSA office and the DC having copies of all complaints, they can be brought before the BOD at the appropriate time. FYSA gives the power to approve affiliates to the BOD and the EC in emergency situations.
*Also, please check rules 102 and 103 in FYSA's Rules and Bylaws for information concerning affiliations both new and old.