New FYSA Affiliations

Forms have been created for the new affiliate application that must be used. These forms make the distinction between those organizations that are affiliates and those that are associate affiliates. All documentation must be complete when submitted.

All completed documents must be sent to the FYSA office no later than 30 days prior to a scheduled BOD/EC meting.  The office will verify the completeness of the submission; the FYSA office will then send the appropriate DC and RVP a copy of the documents; and the original documents will be presented by the Secretary at the EC/BOD meeting. When approved at an EC or BOD meeting, the appropriate notation will be made on the form, and the form and all documentation will be filed in the FYSA office. Affiliations not approved will be returned to the appropriate RVP/DC/ADC to be returned to the applicants.

When documents are filed for an organization to become a member of FYSA, the FYSA office will notify all affiliates within the district in writing of the application and advise that they may submit objections to the affiliation.  Those objections for consideration must be received no later than seven (7) days prior to the scheduled EC/BOD meeting.

Re-Affiliation with FYSA

The Agent of Record will submit affiliation renewals and updates directly to the FYSA office. The office will forward copies of the form to the appropriate District Commissioner until such time as the process can be done electronically (there will then be an electronic notification).  This will allow the office to verify the information submitted as being complete.  Procedures are in place that will assure that only current affiliates can re-affiliate.

In the case of problem affiliates, the office will notify the appropriate DC of all written complaints received regarding an affiliate so that the BOD can take appropriate action.  This is done per FYSA Rule 107.2 Section 6:

“District Commissioners and Regional Vice Presidents shall report in writing excessive affiliate complaints to the BOD for consideration as to renewal of affiliation.”

With the FYSA office and the DC having copies of all complaints, they can be brought before the BOD at the appropriate time.  FYSA gives the power to approve affiliates to the BOD and the EC in emergency situation.