It is the policy of Florida Youth Soccer Association (FYSA) that board and committee members (chairpersons and committee members) of FYSA will not disclose confidential information belonging to or obtained through their affiliation with FYSA to any person, including their relatives, friends, and business or professional associates, unless FYSA has expressly authorized such disclosure. This policy is not intended to prevent disclosure when it is required by law. Should a board and/or committee member be required to disclose confidential information by law, the individual shall provide FYSA with prompt notice of such request.
FYSA’s confidentiality policy requires that all material nonpublic, proprietary, sensitive, and/or privileged information be safeguarded from disclosure outside of official FYSA business. This policy is particularly important with respect to personal information regarding minor FYSA participants and background check information for FYSA adult members. Board members and other volunteers (committee chairpersons and committee members) are required to demonstrate professionalism, good judgment, and care at all times in handling any information related to FYSA to avoid unauthorized or improper disclosure of any confidential information.
While board and committee members are expected and encouraged to discuss the organization with one another in the course of conducting FYSA official business, they shall not disclose opinions expressed in meetings to non-participants, nor shall they report independently on committee action, or engage in any communication that has not been approved by the President or Executive Director or that would not be supported by board policy, procedures, or decisions.
At the end of the board or committee member’s (chairperson or committee member’s) term or upon his/her retirement, resignation or removal from the Board of Directors or committee, he/she shall return, all documents, and other materials, in his/her possession, regardless of medium, which may contain or be derived from confidential information.
It is expected that board and committee members (chairpersons and committee members), will not use, disclose, or report any confidential information acquired by virtue of being on the board or committee, even after they complete their service with FYSA.
Failure to comply with the terms of this FYSA Confidentiality Statement may result in termination of access to FYSA records, personal civil or criminal legal penalties, and/or disciplinary action up to removal from the FYSA Board of Directors or committee(s). An individual who violates the Confidentiality Statement shall be required to reimburse FYSA for all legal fees and expenses incurred as a result of the violation.
This FYSA Confidentiality Statement constitutes the entire agreement between the undersigned and FYSA regarding the subject matter addressed herein, and supersedes all prior and contemporaneous understandings and agreements, whether written or oral, regarding such subject matter. No modifications, amendments, changes, or alterations shall be made to this FYSA Confidentiality Statement unless made in writing and executed by the undersigned.
If any provision of this Confidentiality Statement is deemed invalid or unenforceable, such provision shall not affect the other provisions of this Confidentiality Statement, all of which shall remain in full force and effect. A severed provision shall not alter the integrity of the FYSA Confidentiality Statement, and the terms set forth in any severed provision shall be construed in such a way as to interpret the purpose for which it was drafted.
I have read the FYSA Confidentiality Statement presented above. I agree to abide by the requirements of the policy and this statement and to inform the President immediately if I believe any violation (unintentional or otherwise) of the policy or this statement has occurred (personally or by fellow board or committee members).